September 1, 2014
 

Register of Absentee Electors

The Register of Absentee Electors is a list of eligible voters who are temporarily living outside Ontario.

What is the Register of Absentee Electors?

Why would I want to be included on the Register of Absentee Electors?

If you are listed on the Register of Absentee Electors, you will no longer need to apply to vote by Special ballot each time an election is held. Elections Ontario will send you a Special Ballot Kit enabling you to vote by mail using a write-in ballot.

Am I eligible to apply to be included in the Register of Absentee Electors?

You can apply to add your name to the Register of Absentee Electors (290KB PDF) if you:

  • Are an eligible elector:

    • 18 years of age or older on election day,

    • a Canadian citizen,

    • a resident of Ontario

    • have not already voted in this election

    • your Ontario residence is in an electoral district where an election is being held AND

  • Meet the following conditions:

    • had lived in Ontario for 12 consecutive months before moving out of the Province

    • have been living away for less than two years before election day, and

    • are planning to return to Ontario

If you are an eligible elector who will be away from Ontario for more than 2 years, you can still apply to be named in the Register of Absentee Electors (290KB PDF) and vote by mail if you are:

  • on active duty as a member of the Canadian armed forces

  • working for the Government of Canada or Ontario

  • attending an educational institution, or

  • a family member of anyone in the above

How do I apply to get my name added to the Register of Absentee Electors?

To have your name added to the Register of Absentee Electors, complete an Application for the Register of Absentee Electors (290KB PDF) and provide a photocopy of one piece of identification that includes your name.

You can apply to be named in the Register of Absentee Electors (290KB PDF) at anytime. However, if you are applying once an election is called, it is important to know that your application must be received at Elections Ontario by 6:00 PM ET or 5:00 PM CT on the sixth (6) day before election day.

Allow enough time

  • for your application and copy of ID to reach Elections Ontario by mail,

  • to receive a Special Ballot Kit at your mailing address from Elections Ontario

  • to send a write-in ballot back to Elections Ontario before the deadline

The earlier you send in your application, the sooner you can receive the Special Ballot Kit and vote.

How should I send my Application for the Register of Absentee Electors and my ID to Elections Ontario?

By email: Scan your completed applications form and your ID and email both of these files to us. Please click here for our contact information

By mail or courier: Send your completed application form and a photocopy of your ID to us. Please click here for our contact information

By fax: Fax your completed application form and a photocopy of your ID to us. Please click here for our contact information

What happens once Elections Ontario receives my Application for the Register of Absentee Electors and ID?

A Special Ballot Officer at Elections Ontario will review your application form and the copy of your ID. If these are approved, your name will be added to the Register of Absentee Electors.

When an election is called, everyone named on the Register of Absentee Electors Electors will receive a Special Ballot Kit. The kit will include a write-in ballot, a Secrecy Envelope, an Elector Confirmation envelope, a pre-addressed Return Envelope, and detailed voting instructions.

When can I apply to be included in the Register of Absentee Electors?

You can apply at any time. You do not have to wait until an election is called to apply to be included in the Register of Absentee Electors.

If you decide to apply when an election is called, make sure you allow enough time for:

  • your completed application and copy of your identification to reach Elections Ontario by 6:00PM ET or 5:00PM CT on the sixth (6th) day before election day,

  • the Special Ballot Kit sent by Elections Ontario to reach your mailing address and

  • your write-in ballot to be sent back to Elections Ontario by 6:00 PM ET or 5:00 PM CT on election day.

What else do I need to know about the Register of Absentee Electors?

  1. The Chief Electoral Officer may require an elector who is included on the Register of Absentee Electors to provide, within the time specified by the Chief Electoral Officer, any information that he or she considers necessary to update the register.

  2. The mailing address outside Ontario that is shown for an elector included in the Register of Absentee Electors shall not be changed during the period that begins on the day the election is called in the relevant electoral district and ends on election day in that election.

  3. The Chief Electoral Officer shall remove an elector's name from the Register of Absentee Electors if:

    1. the elector does not provide the information requested by the Chief Electoral Officer within the time he or she specifies,

    2. the elector sends the Chief Electoral Officer a signed request to remove the elector's name,

    3. the elector dies and the Chief Electoral Officer receives a request to remove the elector's name, accompanied by a death certificate or other documentary evidence of the death,

    4. the elector returns to reside in Ontario again, OR

    5. the elector has resided outside Ontario for at least two consecutive years and the exception to the two-year limitation does not apply.